For an Administrative Assistant cover letter, clarity is key. A clear, well-structured cover letter plays an important role in showcasing your ability to handle the rigors of a busy office. To ensure you succeed at illustrating your skills effectively, there are various methods to make a cover letter stand out amongst the competition. The following sample was created with our easy-to-use cover letter builder.
Table of Contents
- Administrative Assistant Cover Letter (Image)
- Administrative Assistant Cover Letter (Text Format)
- Four Tips for Writing Your Administrative Assistant Cover Letter
1. Administrative Assistant Cover Letter (Image)
The following images show an administrative assistant cover letter, and its matching resume from the same applicant. Although the following example outlines someone with five years of relevant experience, it can still be used as a template by anyone interested in applying for an Administrative Assistant position.
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2. Administrative Assistant Cover Letter (Text Format)
[Hiring Manager’s Name]
341 Company Address
Palo Alto, California, 94301
Dear [Hiring Manager’s Name],
After discovering your advertisement in the Wichita Eagle yesterday, I was immediately intrigued by the opportunity to work at [Target Company] as an Administrative Assistant. My five years of relevant experience combined with my friendly demeanor and attention to detail make me an ideal candidate for this position.
Administrative work is foundational to a company, and I relish the opportunity to play such a critical role in the office. At BFD Associates based in Chicago, I worked as the Receptionist for one year, where I quickly became a vital part of the team. During my first six months I boosted the company’s mailing capabilities by 8% using new, simplified digital formatting for invoices. As the Office Manager at Micro Communications, I implemented office management software that reduced labor costs by 5% in 2014.
[Target Company] has been on my radar for years now because I simply love its products and find its positive public image refreshing. I am aware that [Target Company] seeks to increase its reach into out-of-state markets, particularly in Colorado and Oklahoma. I grew up in the Denver metropolitan area, and believe my intimate knowledge of the culture there could be effectively wielded to the benefit of [Target Company].
I’d love to have a face-to-face interview if possible. The opportunity to work for [Target Company] is an exciting prospect, and I’d love to play a role in the maintenance and expansion of the company. I am available for an interview at anytime, please feel free to email me at your earliest convenience. Thank you for your time and consideration.
3. Four Tips for Writing Your Administrative Assistant Cover Letter
1. First impressions matter! Sending in a messy cover letter filled with spelling errors is a good way to not get interviewed. An Administrative Assistant is responsible for maintaining order in a crazy world. Show your potential employer what you can do.
Before writing your cover letter, make sure you are familiar with the company.
2. The proof is in the pudding. Prove that you are organized, detail-oriented and responsible with examples of your past accomplishments. Don’t stuff your writing with buzzwords that lack content.
3. Let your personality shine throughout your writing. Although it is important to maintain professionalism while composing a cover letter, remember that an Administrative Assistant plays a crucial role as a key channel of communication between clients and the company. Fundamental social skills are a must.
4. Do your homework! Before writing your cover letter, make sure you are familiar with the company. What are its products and future goals? How could you fit into their work culture? Wield this knowledge to your advantage.
A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.
- Don’t begin with your name. The hiring manager won’t have trouble finding your signature or reading your name from the top of your resume, which means you can get straight to the point.
- Do use the hiring manager’s name if you can find it. The example below is addressed to Mr. Lyle.” Personalizing the greeting starts you off on the right foot.
- Don’t be too general. Our example mentions building immediate rapport with callers, clients, visitors, and VIPs”; it’s specific and memorable. If she’d just said she was friendly” or good with people,” she’d have been less likely to catch the reader’s attention.
- Do go in with confidence. Our letter writer wrote positively about her best skills. Do the same, and you’ll have a better chance at getting the job you want.
Administrative Assistant Advice
The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.
Cover Letter Tips for Administrative Assistant
Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.
1. Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.
2. Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.
3. Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.
4. Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.
5. Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.
Administrative Assistant Job Seeking Tips
Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.
1. Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.
2. Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.
3. Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.
4. Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.
5. Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.